Privacy Policy

Effective Date: February 15, 2026

1. Introduction

Beranguard, LLC ("Beranguard," "we," "us," or "our") is an AI implementation consulting firm providing strategic advisory services, workflow automation architecture, and custom AI agent design to organizations across multiple industries. This Privacy Policy describes how we collect, use, disclose, and protect information in connection with our website located at https://beranguard.com (the "Site") and our professional consulting services (collectively, the "Services").

By accessing our Site or engaging our Services, you acknowledge that you have read and understood this Privacy Policy. If you do not agree with the practices described herein, please discontinue use of our Site and Services.

2. Scope of This Policy

This Policy applies to:

  • Visitors to https://beranguard.com

  • Prospective clients who submit inquiries or engage in pre-sales communications

  • Clients who have entered into a formal engagement with Beranguard

  • Third-party contacts whose information may be incidentally processed in the course of a client engagement

This Policy does not apply to the internal data practices of our clients or to third-party platforms and services that clients independently operate. Where Beranguard acts as a service provider or data processor on behalf of a client, the client's own privacy policy and data governance framework governs the underlying data.

3. Our Role: Consulting, Architecture, and Integration

This section is specifically relevant to technology partners, API providers, and platform integrators reviewing this policy for compliance purposes.

Beranguard operates exclusively as a professional services and advisory firm. We design, architect, and implement AI-powered workflows, automation systems, and custom AI agents on behalf of our clients. Our role is that of a systems integrator and implementation consultant — not a software vendor, SaaS platform, or data custodian.

3.1 Data Residency and Storage

Beranguard does not operate its own databases or data warehouses for storing client operational data. All client business data — including but not limited to customer records, transaction data, communication logs, real estate transaction data, financial records, CRM data, and industry-specific operational data — is stored within systems and platforms owned and operated by our clients or by designated third-party platform providers authorized by the client.

When Beranguard designs and implements workflows or AI agents that interact with client data, those workflows read from and write to client-controlled systems. Beranguard does not retain copies of, extract, or independently store that data. Our implementations are architected specifically to preserve data residency within the client's existing technology stack.

3.2 Third-Party Platform Integrations

In the course of designing and deploying client solutions, Beranguard may configure integrations with third-party platforms and APIs on behalf of clients. These may include, without limitation:

  • Customer relationship management (CRM) platforms

  • Real estate transaction management platforms

  • Document management and e-signature platforms

  • Communication and telephony platforms

  • Workflow automation platforms

  • Artificial intelligence and large language model APIs

  • Calendar, email, and productivity platforms

  • Financial services and mortgage technology platforms

  • Industry-specific vertical software platforms

Any data processed through these integrations is governed by the terms of service and privacy policies of the respective platform providers, as well as any data processing agreements in place between our clients and those providers. Beranguard's role is to configure and connect these systems; we do not assume ownership, custody, or independent processing rights over data flowing through them.

3.3 AI Agent Architecture

Beranguard designs and deploys custom AI agents and AI-assisted workflow automations on behalf of clients. These agents may process client data — including personally identifiable information — as part of executing their designated functions. In all cases:

  • AI agent deployments are configured to operate within the client's authorized technology environment

  • Data inputs and outputs are directed to and from client-controlled or client-authorized systems

  • Beranguard does not independently store, train on, or repurpose client data processed by AI agents we design

  • Prompts, configurations, and architectural designs developed by Beranguard may constitute proprietary consulting work product, but these are distinct from client business data

Clients are responsible for ensuring their use of AI agents designed by Beranguard complies with applicable data protection laws, industry regulations, and the terms of service of any AI platform providers involved in the deployment.

4. Information We Collect

4.1 Information You Provide Directly

We collect information you voluntarily provide when you:

  • Submit a contact form or inquiry on our Site

  • Communicate with us by email, phone, or other means

  • Enter into a consulting engagement or execute a services agreement

  • Participate in discovery calls, interviews, or workshops

This information may include your name, job title, company name, business email address, phone number, and any information you choose to share in the course of describing your business needs.

4.2 Information Collected Automatically

When you visit our Site, we may automatically collect certain technical information, including:

  • IP address and approximate geographic location

  • Browser type and version

  • Operating system

  • Pages visited and time spent on pages

  • Referring URL

  • Device type and screen resolution

This information is collected through standard web server logs and, if applicable, analytics tools. It is used solely for the purposes of understanding Site usage patterns, improving user experience, and diagnosing technical issues.

4.3 Information Received Through Professional Engagements

In the course of performing consulting services, we may receive access to business information, process documentation, system architecture details, sample data, and other materials provided by clients for the purpose of enabling us to perform our services. This information is handled in accordance with the terms of any applicable engagement agreement, non-disclosure agreement, or data processing addendum executed with the client.

5. How We Use Information

We use the information we collect for the following purposes:

  • To respond to inquiries and evaluate potential client engagements

  • To perform consulting, advisory, and implementation services pursuant to executed engagement agreements

  • To communicate with clients regarding project status, deliverables, and ongoing service matters

  • To send administrative communications, including invoices and service-related notifications

  • To improve our Site and the quality of our Services

  • To comply with legal obligations and enforce our contractual rights

  • To protect the security and integrity of our systems and operations

We do not sell personal information. We do not use personal information collected through our Site or Services for behavioral advertising, data brokerage, or any commercial purpose unrelated to the direct provision of our Services.

6. Legal Basis for Processing (Applicable Jurisdictions)

For individuals located in jurisdictions that require a stated legal basis for processing personal data (including the European Union, European Economic Area, and the United Kingdom under the General Data Protection Regulation and applicable national legislation), Beranguard processes personal data on the following bases:

  • Contractual necessity: Processing required to perform a consulting engagement you or your organization has requested

  • Legitimate interests: Processing necessary for our legitimate business interests, including responding to inquiries, maintaining business records, and improving our Services, where such interests are not overridden by your rights

  • Legal obligation: Processing required to comply with applicable laws and regulations

  • Consent: Where we have obtained your explicit consent for a specific processing activity

7. Information Sharing and Disclosure

Beranguard does not sell, rent, or trade personal information. We may share information in the following limited circumstances:

7.1 Service Providers

We may engage third-party service providers to assist in operating our business, including email communication platforms, document management tools, accounting and invoicing software, and scheduling applications. These providers are authorized to use information only as necessary to provide services to Beranguard and are subject to confidentiality obligations.

7.2 Professional Advisors

We may share information with attorneys, accountants, and other professional advisors in the context of receiving professional services, subject to professional confidentiality obligations.

7.3 Legal Requirements and Protection of Rights

We may disclose information when required to do so by law, regulation, legal process, or governmental request, or when we believe in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to a government request.

7.4 Business Transfers

In the event of a merger, acquisition, reorganization, sale of assets, or similar transaction, personal information may be transferred as part of that transaction. We will notify affected individuals of any such transfer and any material changes to this Privacy Policy as required by applicable law.

7.5 Client Direction

Where Beranguard has received information in the context of a client engagement, we may share that information at the direction of the client or as required to perform the services the client has engaged us to provide.

8. Data Retention

We retain personal information only for as long as necessary to fulfill the purposes for which it was collected, to perform our contractual obligations, and to comply with our legal and regulatory requirements.

For prospective clients who do not enter into an engagement with us, we retain inquiry information for a reasonable period to respond to follow-up communications and maintain business records, generally not exceeding two (2) years from last contact.

For active and former clients, we retain engagement-related records — including communications, deliverables, and project documentation — for a minimum of five (5) years following the conclusion of an engagement, or longer if required by applicable law or professional standards.

Information processed solely through our Site analytics is retained in accordance with the data retention policies of the applicable analytics tool, typically not exceeding twenty-six (26) months.

9. Data Security

Beranguard implements commercially reasonable administrative, technical, and physical safeguards designed to protect the information we handle against unauthorized access, disclosure, alteration, and destruction. These measures include, but are not limited to, use of encrypted communication channels, access controls, and secure credential management practices.

However, no method of transmission over the Internet or method of electronic storage is completely secure. While we strive to protect your information, we cannot guarantee absolute security. In the event of a data security incident affecting your information, we will notify you as required by applicable law.

Clients are responsible for the security of data within their own systems and platforms. Beranguard's security obligations with respect to client data accessed during an engagement are governed by the terms of the applicable engagement agreement and any associated data processing addendum.

Beranguard maintains commercial general liability insurance and a dedicated cybersecurity (cyber liability) insurance policy. In the event of a security incident, our coverage is designed to support timely response, notification, and remediation obligations.

10. Cookies and Tracking Technologies

Our Site may use cookies and similar tracking technologies to operate and improve Site functionality and to understand how visitors interact with our content. We use only the cookies necessary for the Site to function and to collect aggregate, anonymized analytics data.

We do not use cookies for cross-site behavioral advertising or tracking. You may configure your browser to refuse cookies or to alert you when cookies are being sent. Note that some features of our Site may not function properly if cookies are disabled.

11. Your Privacy Rights

Depending on your jurisdiction of residence, you may have certain rights with respect to your personal information, including:

  • The right to access the personal information we hold about you

  • The right to request correction of inaccurate or incomplete information

  • The right to request deletion of your personal information, subject to our legal retention obligations

  • The right to object to or request restriction of certain processing activities

  • The right to data portability, where applicable

  • The right to withdraw consent where processing is based on consent

  • The right to opt out of the sale or sharing of personal information (we do not sell or share personal information for commercial purposes)

To exercise any of these rights, please submit a written request to privacy@beranguard.com. We will respond to verifiable requests within the timeframe required by applicable law and will not discriminate against you for exercising your privacy rights. We may need to verify your identity before processing your request.

If you are a resident of the European Union, European Economic Area, or United Kingdom and believe we have processed your information in violation of applicable data protection law, you have the right to lodge a complaint with your applicable supervisory authority.

12. Children's Privacy

Our Site and Services are directed to business professionals and are not intended for individuals under the age of eighteen (18). We do not knowingly collect personal information from minors. If we become aware that we have inadvertently collected information from a minor, we will take prompt steps to delete such information from our records.

13. International Data Transfers

Beranguard is based in the United States. If you are accessing our Site or Services from outside the United States, please be aware that your information may be transferred to, stored in, and processed in the United States, where data protection laws may differ from those in your jurisdiction.

Where required by applicable law, we will implement appropriate safeguards for international transfers of personal data, including the use of standard contractual clauses or other mechanisms recognized by relevant data protection authorities.

14. Third-Party Links and Platforms

Our Site may contain links to third-party websites, platforms, or resources. This Privacy Policy does not apply to those third-party sites. We encourage you to review the privacy policies of any third-party sites or services you access. Beranguard is not responsible for the privacy practices or content of third-party websites.

Integration with third-party platforms configured as part of a client engagement is governed by those platforms' own terms of service and privacy policies, as well as any data processing agreements executed between the client and the platform provider.

15. Changes to This Privacy Policy

We reserve the right to update or modify this Privacy Policy at any time. When we make material changes, we will update the Effective Date at the top of this document and, where feasible, provide notice through our Site or by direct communication to known contacts. Your continued use of our Site or Services following the posting of a revised Privacy Policy constitutes your acceptance of the revised terms.

We encourage you to review this Privacy Policy periodically to stay informed of how we are protecting your information.

16. Contact Information

If you have questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us:

Beranguard, LLC

Website: https://beranguard.com

Email: privacy@beranguard.com

For data protection inquiries from individuals in the European Union, European Economic Area, or United Kingdom, the same contact information applies. We are committed to working with you to resolve any concerns about our handling of your personal information.

This Privacy Policy was last updated on February 15, 2026.